PURCHASE ORDER T&C'S & SITE COMLIANCE CONDITIONS
These Supplementary Terms apply to all goods and services supplied under a Zephyr Constructions Purchase Order. By accepting the order, the Supplier/Subcontractor (“Seller”) agrees to the following:
1.1 All prices are exclusive of GST, unless stated otherwise.
1.2 This order incorporates Zephyr Constructions’ Standard Terms and Conditions by reference.
1.3 This PO supersedes all prior discussions or agreements unless otherwise agreed in writing.
2.1 The Purchase Order number must be clearly referenced on all invoices, packing slips, and correspondence.
2.2 Invoices must align with line items on the PO. Unapproved variations or additional charges will not be paid.
2.3 Progress claims (if applicable) must be based on percentage of completion and a pre-approved schedule of values.
3.1 Quantities shown are indicative only. Suppliers and subcontractors must verify quantities against project documentation and notify Zephyr of any discrepancies before supply.
3.2 Delivery and storage of materials onsite must be approved by a Zephyr authorised representative (as identified on the PO).
3.3 No materials or work shall proceed without formal direction from a Zephyr Constructions representative. Instructions from clients, engineers, architects, or others are not valid unless authorised.
4.1 The Seller must immediately notify Zephyr of any anticipated delays in delivery, access, or work that could impact project timelines.
4.2 A proposed remedial action plan must accompany notice of any delay.
5.1 It is the Seller’s responsibility to obtain and work from the latest approved plans, specifications, and construction documentation.
5.2 All shop drawings, samples, and required submittals must be submitted by the dates outlined in the project schedule.
5.3 Any variations to scope or cost must be submitted in writing and formally approved by Zephyr before proceeding. Non-approved variations will not be paid.
6.1 All deliveries and works must comply with applicable Queensland state laws and Australian standards.
6.2 Subcontractors are responsible for any damage caused to other trades’ work.
6.3 All site personnel must wear appropriate PPE (including hi-vis, hard hats, and eye protection) and comply with site safety policies.
6.4 All incidents, injuries, or near misses must be reported to Zephyr immediately.
6.5 SWMS and MSDS documentation must be provided and approved prior to work commencing.
6.6 The Seller must dispose of waste, including hazardous materials, in compliance with legal and environmental regulations.
7.1 Final claims exceeding 90% of total contract value will only be paid upon submission of:
7.1.1 Warranties and compliance certificates
7.1.2 Operations & Maintenance manuals
7.1.3 Extra stock/materials (if required)
7.2 Zephyr reserves the right to withhold final payment until all closeout requirements are met.
8.1 The Seller agrees to comply with all applicable federal, state, and local laws, including equal opportunity and workplace safety regulations.